An applicant tracking system automates a staffing agency’s recruiting operations and provides a central repository for candidate data, including resumés and applications.
They’re built to help you:
A good ATS has the power to turn your entire staffing operation into the most productive, profitable, and efficient business it can be.
The best applicant tracking systems:
Firms that use an ATS report:
Document the steps in your recruiting workflow, making note of the activities a recruiter must do to perform their job effectively. Record any third-party tools (like job boards or social media) your recruiters use in the course of making a placement.
Use this process to understand where your firm excels and where an ATS can help you improve.
What would your perfect ATS look like? What qualities of an ATS are most important to you? Which features are must-haves and which ones are just nice-to-haves?
Share your wishlist with prospective providers so they can address your specific needs.
Create a budget for your ATS investment. Consider upfront setup fees and ongoing usage fees. Determine any additional budget you may need for additional integrations once you’ve implemented your ATS.
Use this budget to inform your ATS selection process. Ask providers upfront about any additional implementation or setup fees you may need to plan for.
Determine when you need your new ATS to be fully functional. Ask your providers how long implementation and training will take. Ask each provider about their onboarding resources. Do they offer training and support to get you started as soon as possible?
Create a timeline and schedule demos and follow-ups accordingly.
What are your biggest pain points? What is costing you business or productivity? Where do your recruiters spend the most time? Are they doing too much manual work?
Make a list of the functions and features that will provide the most value to your business.
Read about top ATS features to see which are most important for your business.
Top 5 Features
Use software review sites to find the ATS that matches your needs.
Top Peer Review sites
Narrow down your list of options to a shortlist of your top choices.
Learn more about these solutions by scheduling demos and discover which will best meet your needs.
G2 Crowd features reviews for 300 applicant tracking systems—more than 10,000 authentic user reviews in total.
You can sort for recruiting software solutions by popularity, user satisfaction, and G2 Score—a combination of reviews and data aggregated from online sources and social networks.
Visit G2 Crowd
Capterra curates vetted reviews from real users. Capterra ranks ATS solutions by popularity, user-friendliness, and average rating.
You can also filter by features, such as onboarding, candidate tracking, and workflow management in order to find the software that meets your firm's specific needs.
Every interaction you have with a candidate counts, so everything should be in your ATS.
Add notes on a candidate record after an initial conversation or second interview to stay organized and keep your team up-to-date on the status of your candidates.
Use tearsheets to organize your records into intuitive categories, such as “Top Sales Candidates” or “Available Engineers”.
Now when you have a job to fill, you can take action immediately.
Submission lists provide your team with visibility into your submissions and open jobs.
Filter the list to quickly see relevant information like candidate status and job status.
With an email inbox gadget, you can see all the relevant information about your candidate in one place.
Add notes, parse resumes, or attach files without leaving your inbox.
You'll get familiar with the search function for any recruiting software you use, but you shouldn’t have to re-create your searches every time.
This feature prevents you from having to construct a new search every time you need to find out certain information.
Why ask it?
An ATS is not an island. If your ATS integrates with every tool you use, you’ll be more productive and effective.
Recruiters like to work on-the-go. A native mobile app lets them be productive wherever they are.
Case studies allow you to see if firms with similar use-cases were able to be successful with your ATS.
To get value out of your ATS, your recruiters need to know how to use it. Find out how long it takes to onboard your team and learn what training resources are available.
Streamline daily tasks with faster source, search, and match
Leverage relationship insights to deliver a superior candidate experience
Run your business by the numbers using staffing-specific, actionable reports
Sense powers staffing firms to automate mass communication that starts one-on-one conversations. Teams send and receive messaging in Bullhorn to nurture candidates throughout their journey. Sense saves all communication in Bullhorn with real actionable insights. Sense users have seen NPS, referrals and redeployment double.
TextUs helps your team get ahold of anyone, anywhere in real time. Recruiters can text or call from their computer, smartphone, or within Bullhorn, all while managing multiple conversations at once. Recruiters can also save and share templates, creating a uniform candidate outreach strategy with a 98% read rate and 40% response rate.
Website development. Blogging & social media. Recruitment marketing. SEO & PPC. Content & inbound marketing. Haley Marketing exclusively works with staffing and recruiting firms, helping them solve complex these complex marketing problems.
Recruiters and sales teams make hundreds of calls a week. How much wasted time occurs in between calls. Streamline critical communications directly within Bullhorn - Click to dial, power dialing from tear sheets, native pop-up notes, integrated IM & Texting, automatic call recording, and more.
InsightSquared helps staffing executives break the cycle of spreadsheets by equipping them with actionable, real-time reporting on virtually all sales and recruiting KPIs. With this integration, you can improve pipeline visibility, better manager your reps, and ultimately forecast more accurately.
Is your firm growing quickly? Whether you landed a big client or you’re opening a new office, there’s a good chance you’ll need additional working capital. BlueVine’s online platform makes it easy to get approved in as little as 24 hours with flexible options such as a line of credit or invoice factoring.
"We can’t imagine running our business without Bullhorn. We’ve seen our time-to-fill rate drop by over 40% since implementation.”
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SVP of Product and Salesforce
Jonathan Novich is SVP of Product and Salesforce for Bullhorn, the global leader in CRM and operations software for the recruitment industry. A staffing technology innovator, he has developed broad and deep product and technical experience consulting to staffing firms over the past 15 years. Jonathan has acted as an independent consultant for some of the largest staffing companies in the world and advised companies on acquisition targets.
At Bullhorn, he oversees product initiatives as more than 10,000 staffing companies rely on Bullhorn’s cloud-based platform to drive sales, build relationships, and power their recruitment processes from end to end. He graduated with honors from Princeton University, earning a Bachelor of Science in Engineering in Computer Science and a certificate in Operations Research.
SVP, Workforce & Revenue Cloud
As Bullhorn’s SVP of Workforce & Revenue Cloud, Ed drives the company’s middle office strategy and overall product offering. Ed joined Bullhorn as part of the Peoplenet acquisition where he spent 7 years as the President/CEO leading up to the acquisition in late 2017. Prior to joining the Bullhorn family, Ed has spent his career designing, building and managing technology solutions for numerous Fortune 500 companies. He has been a Partner in an ERP-focused consulting firm, a CIO for a global pharmaceutical company, a supply-chain leader for a retail company and the leader of a services company from its inception to $50MM in revenue. Ed was born in Florida but has spent the last 20+ years in Atlanta, GA. Ed loves to play golf, tennis and basketball and occasionally gets out kite boarding when the wind is just right.
Ed holds a Bachelor of Science in Industrial and Systems Engineering from the Georgia Institute of Technology and an MBA from Goizueta Business School at Emory University.
Brian Sylvester is Bullhorn’s Chief Financial Officer (CFO) with more than 15 years of financial leadership experience. Brian leads Bullhorn’s financial, accounting, and legal functions. Prior to becoming CFO, Brian spent three years at Bullhorn in various finance & accounting roles. Prior to Bullhorn, Brian was Corporate Controller at Pegasystems, a global provider of business process management software where he scaled the finance organization during a period of 2.5x revenue growth. Brian began his career at PricewaterhouseCoopers in their technology audit practice.
Brian is a CPA in Massachusetts, has a Master’s of Science in Accounting from Boston College and a Bachelor’s of Science in Accounting from Bryant University.
SVP, Customer Success
As the Senior Vice President of Customer Success, Tamsyn leads Bullhorn’s Services and Customer Success teams. She is responsible for the successful delivery of all products and services globally and is committed to creating and maintaining incredible long-term customer experiences in the Candidate to Cash process. Tamsyn has been delivering implementations for over 25 years with companies such as SAP, Ariba, Zuora and Apttus: specializing in HR, Payroll, Procurement and Quote To Cash capability. She trained as a software engineer after studying Maths, Statistics, and Computing in England.
Founder & CEO
Art Papas is the Founder and CEO of Bullhorn, Inc, the global leader in software for the staffing & recruitment industry. Art was the original architect of Bullhorn’s flagship Customer Relationship Management (CRM) system, which now helps more than 8,000 companies around the world run their businesses. Art is the Chairman of the Board at Career Collaborative, an organization that teaches unemployed and underemployed adults how to build careers that change lives and strengthen families. In 2014, Ernst & Young named Art an EY Entrepreneur of the Year Award Winner in New England. Prior to starting Bullhorn, Art started his career as a software engineer at Thomson Reuters. Art is a graduate of Tufts University, holding a Bachelor of Science degree in Mathematics.
President and Chief Technology Officer
As President and CTO, Matt leads Bullhorn’s architectural, technical, and software design and development efforts. He also directs the product management team’s work defining product strategy, and global customer support and success. Since joining Bullhorn in 2004, Matt has held a variety of leadership positions managing the growth of various technical and services teams, including Vice President of Professional Services. Prior to Bullhorn, Matt worked at PricewaterhouseCoopers, specializing in systems process assurance for such companies as Fidelity and State Street Global Advisors. Matt holds a Bachelor of Science in Business Administration with a concentration in Finance from Boston University’s School of Management.
Chief Revenue Officer
As Bullhorn’s Chief Revenue Officer, Mike drives the company’s global revenue growth. Mike was one of the first 15 team members of Bullhorn Inc. in Boston and relocated to London in 2010 to start up the International team. In his 6 years in London, Mike drove regional expansion into the Netherlands, Germany, Singapore, and Australia. He has supplied cloud-based solutions to recruitment consultancies in over 50 different countries worldwide for the past 10 years. Mike was born and raised in the Boston-area where he grew up an avid sport fan. He earned his Bachelor of Science in Business Management from Babson College.
Chief People Officer
Kristin oversees Bullhorn’s human resources function in her role as Chief People Officer. Kristin joined Bullhorn in 2020 and is responsible for helping Bullhorn scale to the next level, build leadership capacity, and accelerate growth in global markets. Kristin brings to the role over 20 years of experience leading high-potential companies through breakthrough growth and brings a depth of knowledge in organizational design, scalable processes, and flexible systems culled from some of the most successful global companies in the world. Leary joins Bullhorn from Hitachi Vantara, where she served as Chief Human Resources Officer, and before that she worked as Chief Human Resources Officer at Forcepoint, a private equity-backed company with 3,000 employees operating in more than 45 countries. She has also worked at high-growth enterprise technology companies like Alphatec Spine, Boston Scientific, and Hewlett-Packard.
Executive Vice President of Corporate Development and International
Peter oversees Bullhorn’s international operations across EMEA and APAC in his role as Executive Vice President of Corporate Development and International. Peter joined Bullhorn in 2009 and was responsible for its highly successful UK launch. In addition to growing the international team to over 50 staff and establishing Bullhorn as the UK’s market leading recruitment software in fewer than three years, Peter has expanded Bullhorn’s reach into EMEA and APAC and achieved a user base of more than 10,000 international users. Prior to taking on the launch of Bullhorn in the UK, Peter spent 20 years working in the recruitment industry and held a number of senior director roles before moving into the technology space.
Executive Vice President of Enterprise and Salesforce
Ryan Murphy is the Executive Vice President of Enterprise and Salesforce. He began his 10-year career at Bullhorn as a finance and sales intern, affording him a 360-degree view of the software-as-a-service industry and Bullhorn’s business model. Prior to his current role, Ryan served as an Enterprise Account Executive where he honed his customer-first leadership style and championed Bullhorn’s offerings to its most strategic clients. Today, Murphy is charged with leading the enterprise strategy and go to market for both Bullhorn and Bullhorn for Salesforce, enabling customers to maximize their investments on both platforms and deliver an incredible experience to their customers and candidates. Ryan has a Bachelor of Arts in Business Administration from Boston University.
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