Back to Customer BlogWebinar Breakdown: Meet the New Bullhorn Onboarding by Sarah Haberman on March 15th, 2019 What is an onboarding process and why is it so important to your business? In today’s tight job market, creating an incredible experience will cut down on lost candidates during the onboarding process. Emily Swartz, Bullhorn’s Product Marketing Manager, and Kat Cattini, Solutions Consultant, explain how to get ahead of your competition by improving the onboarding process through automation—which only 24 per cent of agencies currently do.Why Bullhorn Onboarding? 3:03: Key Differentiators of Bullhorn OnboardingReduce Costs and Save TimeControl Your Documents and Your BusinessOffer an Amazing Candidate Experience4:05: How Onboarding Works Without Bullhorn Don’t use onboarding currently? This is what your process probably looks like:Build documentAttach to emailsEmail secure informationKeep track of email responsesPrint and physically signDeliver by handEmily explains which aspects of this process can be timely and therefore costly to a business, including back-and-forth email exchanges that result in delays or technical problems due to printing or manually delivering documents.5:36: How Onboarding Works With BullhornWith Bullhorn Onboarding, the process looks entirely different:Scan/Build documentsSend to candidateCandidate completeManage in BullhornTedious steps are eliminated, documents are managed and delivered from directly within the onboarding platform, and candidates have their own portal which allows them to view and complete documents digitally. If a candidate needs to make any edits to their documents, they can always do so through their portal.7:10: Improved Efficiency for Every RoleWhether you’re on the recruiting/sales team, operations, or a candidate yourself—Bullhorn Onboarding will increase your efficiency. Check out how:Recruiter/SalesEasily monitor the status of candidate documentsQuickly send documents and packets to candidatesSearch, view, and take actions right from the Onboarding platformOperationsVisualise entire pool of pre- or new hiresBuild and edit documents with improved Document BuilderEasily track document status and store for editing or auditingCandidateAccess online portal and view in your preferred languageEasily view and sign documents on the goSign documents electronically using E-Signature11:23: The New Onboarding Platform We saw room for improvement with the first generation of Bullhorn Onboarding, and we think you’ll be pleased with the changes we’ve made to the platform. Emily walks us through a few of the changes, including an improved user experience, a better integration with Bullhorn ATS, and the following features:Field flowbackNew document builderRedesigned packet adminInteractive dashboard for trackingEnhanced candidate experienceTune in at 11:23 to hear a breakdown of each feature and what it means for your onboarding experience.Onboarding Demo So what does Bullhorn Onboarding actually look like? Kat breaks down Bullhorn Onboarding for a recruiter, candidate, or admin.16:23: Recruiter Experience Kat explains what it looks like when a recruiter sends out documents to the candidate portal. This can be done individually or as a packet. You can also automate the sending of those packets after a placement has been made. Kat shows you how to send out an offer letter as well as what the candidate sees on their end after they’ve logged in through their autogenerated name and password.18:27: Candidate Experience So what does a candidate actually see? Every candidate sees a straightforward split-screen with uncompleted documents on the left and completed documents on the right. Kat clicks into the offer letter to explore what the user experience looks like for the candidate. With the new release of onboarding, fields will automatically flowback, meaning any fields the candidate modifies will flow back into their candidate profile within Bullhorn. As the recruiter, you have the power to control which fields flow back and which are required.Signing documents is easy as well—candidates can submit a “wet” signature, as we often see on mobile, or a click-to-sign, which is a slightly faster method. Filled out and completed? Watch the document shift to the completed side of the Onboarding portal home screen.After a candidate submits their documents electronically, they update real time in Bullhorn ATS for recruiters to take a look at. They can view these either per candidate/placement or at a larger scale in their dashboard.23:10: Admin Experience From the dashboard, admins can see all individuals with documents assigned to them, sent to their candidate portal, their candidate status, and their E-Verify status. Admins can take a deep-dive into a particular candidate and their documents, view completed documents, and complete necessary paperwork.Admins can also create documents and packets in the ATS through the document builder. The new alignment guidelines in the Bullhorn Onboarding document builder make it easier to create intuitive and skilful documents without any design background needed. Simply drag and drop your fields into place, and the alignment guidelines will automatically appear to ensure your fields are perfectly aligned, symmetrical, and ready for sharing.27:44: A Look To The FutureMore developments to come! Stay tuned for the following features:Smart FormsDocument Field Flow-DownLanguage SupportCandidate MergeSMS EnhancementsDocument VersioningQuestion & Answer28:46: Question 1: Can you explain the E-Verify abilities of Bullhorn Onboarding? 29:07: Question 2: Is this available to both S Release and Novo customers?Visit the New Onboarding Experience Keen to get the latest Bullhorn tips, product news, and updates straight to your inbox? Subscribe to the Customer Blog today and make sure you never miss a thing!