{"id":63888,"date":"2020-08-06T03:00:57","date_gmt":"2020-08-06T02:00:57","guid":{"rendered":"https:\/\/www.bullhorn.com\/uk\/?post_type=customer_blog&#038;p=63888"},"modified":"2020-07-29T18:32:50","modified_gmt":"2020-07-29T17:32:50","slug":"document-automation","status":"publish","type":"customer_blog","link":"https:\/\/www.bullhorn.com\/uk\/customer-blog\/document-automation\/","title":{"rendered":"3 Reasons Why Document Automation is the Next Big Thing for Staffing"},"content":{"rendered":"<p><em>This blog was contributed by <a href=\"https:\/\/www.bullhorn.com\/marketplace\/kyloe-partners\/?LS=Website&amp;LSD=CustomerBlog_UK&amp;LA=CustomerBlog_UK_20_08_06&amp;LAD=CustomerBlog_NA_20_08_06_kyloe_documation&amp;utm_source=customerblog_uk&amp;utm_medium=website&amp;utm_campaign=customerblog_uk_20_08_06_kyloe_documation\">Bullhorn Marketplace Partner, Kyloe<\/a>.<\/em><\/p>\n<p><span data-contrast=\"none\">We were delighted to ho<\/span><span data-contrast=\"none\">st a roundtable as part of Bullhorn EngageX\u00a0<\/span><span data-contrast=\"none\">2020<\/span><span data-contrast=\"none\">\u00a0in which<\/span><span data-contrast=\"none\"> Kyloe Director Raymond Pennie was joined by Ali\u00a0<\/span><span data-contrast=\"none\">Donnel<\/span><span data-contrast=\"none\">\u00a0(<\/span><span data-contrast=\"none\">Vaco<\/span><span data-contrast=\"none\">), Raj\u00a0<\/span><span data-contrast=\"none\">Surve<\/span><span data-contrast=\"none\"> (Cross Country Healthcare), and Russ Wallis (North Highland Consulting), as they discussed how they&#8217;re using\u00a0<\/span><span data-contrast=\"none\">our\u00a0<\/span><span data-contrast=\"none\">docum<\/span><span data-contrast=\"none\">ent automation (aka \u2018documation<\/span><span data-contrast=\"none\">\u2019)<\/span><span data-contrast=\"none\">\u00a0<\/span><span data-contrast=\"none\">tool \u2018AwesomeDocs\u2019\u00a0<\/span><span data-contrast=\"none\">as part of their strategies.<\/span><span><br \/>\n<\/span><\/p>\n<p><span data-contrast=\"none\">If you\u2019re new to documation and need a crash course<\/span><span data-contrast=\"none\">, here\u2019s what you need to know and why you should care<\/span><span data-contrast=\"none\">:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Documation is<\/span><span data-contrast=\"none\">\u00a0<\/span><span data-contrast=\"none\">a\u00a0<\/span><span data-contrast=\"none\">contraction<\/span><span data-contrast=\"none\">\u00a0of \u2018document\u2019 and \u2018automation.&#8217;<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">I<\/span><span data-contrast=\"none\">t means to\u00a0<\/span><span data-contrast=\"none\">\u2018a<\/span><span data-contrast=\"none\">utomate and streamline your document management processes.&#8217;<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"none\">It\u2019s particularly useful\u00a0<\/span><span data-contrast=\"none\">for<\/span><span data-contrast=\"none\"> recruitment companies as it maximises efficiency<\/span><span data-contrast=\"none\">\u00a0when creating, sending, and storing important documents such as CVs<\/span><span data-contrast=\"none\">,\u00a0<\/span><span data-contrast=\"none\">submission<\/span><span data-contrast=\"none\"> packets,<\/span><span data-contrast=\"none\"> and contracts<\/span><span data-contrast=\"none\">\u00a0while mitigat<\/span><span data-contrast=\"none\">ing<\/span><span data-contrast=\"none\">\u00a0associated risks.<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><a href=\"https:\/\/www.bullhorn.com\/marketplace\/kyloe-partners\/?LS=Website&amp;LSD=CustomerBlog_UK&amp;LA=CustomerBlog_UK_20_08_06&amp;LAD=CustomerBlog_NA_20_08_06_kyloe_documation&amp;utm_source=customerblog_uk&amp;utm_medium=website&amp;utm_campaign=customerblog_uk_20_08_06_kyloe_documation\"><span data-contrast=\"none\">AwesomeDocs\u00a0<\/span><\/a><span data-contrast=\"none\">sits within Bullhorn ATS &amp; CRM \u2013 you <\/span><span data-contrast=\"none\">don\u2019t need to\u00a0<\/span><span data-contrast=\"none\">l<\/span><span data-contrast=\"none\">eave<\/span><span data-contrast=\"none\"> your ATS to use it<\/span><span data-contrast=\"none\">\u00a0and it keeps everything in one place.<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"none\">As the industry landscape becomes even more competitive due to impacts of COVID-19 <\/span><span data-contrast=\"none\">and companies look to operate on leaner budgets<\/span><span data-contrast=\"none\">\u00a0and get rid of\u00a0<\/span><span data-contrast=\"none\">on-premise paperwork<\/span><span data-contrast=\"none\">,<\/span><span data-contrast=\"none\">\u00a0<\/span><span data-contrast=\"none\">documation<\/span><span data-contrast=\"none\">\u00a0could be\u00a0<\/span><span data-contrast=\"none\">just\u00a0<\/span><span data-contrast=\"none\">what you need<\/span><span data-contrast=\"none\">.<\/span><span data-contrast=\"none\">\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3>The benefits of documation \u2013 \u2018The three Cs\u2019<\/h3>\n<p><span data-contrast=\"none\">During the roundtable,\u00a0<\/span><span data-contrast=\"none\">our panelists discussed<\/span><span data-contrast=\"none\">\u00a0the\u00a0<\/span><span data-contrast=\"none\">challenges that implementing\u00a0<\/span><a href=\"https:\/\/www.bullhorn.com\/marketplace\/kyloe-partners\/?LS=Website&amp;LSD=CustomerBlog_UK&amp;LA=CustomerBlog_UK_20_08_06&amp;LAD=CustomerBlog_NA_20_08_06_kyloe_documation&amp;utm_source=customerblog_uk&amp;utm_medium=website&amp;utm_campaign=customerblog_uk_20_08_06_kyloe_documation\"><span data-contrast=\"none\">documation via AwesomeDocs<\/span><\/a><span data-contrast=\"none\">\u00a0has solved<\/span><span data-contrast=\"none\">\u00a0for them,<\/span><span data-contrast=\"none\">\u00a0and why you should be considering it as part of your strategy<\/span><span data-contrast=\"none\">.\u00a0<\/span><span data-contrast=\"none\">As part of this, there were three key themes that emerged &#8211; centralisation, compliance, and consistency.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ol>\n<li><strong>Centralisation\u00a0<\/strong>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"3\"><span data-contrast=\"none\">Branding\u00a0<\/span><span data-contrast=\"none\">of<\/span><span data-contrast=\"none\">\u00a0documents\u00a0<\/span><span data-contrast=\"none\">can be controlled centrally,\u00a0<\/span><span data-contrast=\"none\">meaning that\u00a0<\/span><span data-contrast=\"none\">users<\/span><span data-contrast=\"none\">\u00a0<\/span><span data-contrast=\"none\">have a consistent database of document templates at their fingertips<\/span><span data-contrast=\"none\">, ensuring\u00a0<\/span><span data-contrast=\"none\">that any document created looks<\/span><span data-contrast=\"none\">\u00a0<\/span><span data-contrast=\"none\">exactly\u00a0<\/span><span data-contrast=\"none\">how it should.<\/span><span data-contrast=\"none\">\u00a0<\/span><span data-contrast=\"none\">You can also set up templates to meet client requirements, such as unbranded versions or\u00a0<\/span><span data-contrast=\"none\">unique\u00a0<\/span><span data-contrast=\"none\">cover sheets<\/span><span data-contrast=\"none\">.\u00a0<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;335559685&quot;:1264,&quot;335559991&quot;:357}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"3\"><span data-contrast=\"none\">We\u2019ve all heard stories<\/span><span data-contrast=\"none\">\u00a0about<\/span><span data-contrast=\"none\">\u00a0<\/span><span data-contrast=\"none\">documents getting lost or\u00a0<\/span><span data-contrast=\"none\">being\u00a0<\/span><span data-contrast=\"none\">stored on\u00a0<\/span><span data-contrast=\"none\">local machine<\/span><span data-contrast=\"none\">s<\/span><span data-contrast=\"none\">, meaning that they can\u2019t be located when\u00a0<\/span><span data-contrast=\"none\">needed.\u00a0<\/span><span data-contrast=\"none\">One of the huge benefits of documation is th<\/span><span data-contrast=\"none\">at the document automatically saves where it\u2019s supposed<\/span><span data-contrast=\"none\">\u00a0to be<\/span><span data-contrast=\"none\">. For example,\u00a0<\/span><span data-contrast=\"none\">with AwesomeDocs,\u00a0<\/span><span data-contrast=\"none\">you can send a contract for signing via DocuSign and when the completed version comes back\u00a0<\/span><span data-contrast=\"none\">it\u00a0<\/span><span data-contrast=\"none\">will<\/span><span data-contrast=\"none\">\u00a0automatically save back to the correct record in Bullhorn.<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;335559685&quot;:1264,&quot;335559991&quot;:357}\">\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<li data-leveltext=\"%1.\" data-font=\"Europa,Times New Roman\" data-listid=\"4\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><strong>Compliance\u00a0<\/strong>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"3\"><span data-contrast=\"none\">W<\/span><span data-contrast=\"none\">hether you need to include relevant credentials for a certain type of role<\/span><span data-contrast=\"none\">\u00a0in order to meet candidate verification requirements<\/span><span data-contrast=\"none\">\u00a0or\u00a0<\/span><span data-contrast=\"none\">show location-specific<\/span><span data-contrast=\"none\">\u00a0legal language on a contract, it\u2019s possible<\/span><span data-contrast=\"none\">\u00a0with documation<\/span><span data-contrast=\"none\">.\u00a0<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;335559685&quot;:1264,&quot;335559991&quot;:357}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"3\"><span data-contrast=\"none\">By storing documents in a central place, you<\/span><span data-contrast=\"none\">\u00a0can also ensure you stay on the right side of the law and<\/span><span data-contrast=\"none\">\u00a0mitigat<\/span><span data-contrast=\"none\">e any<\/span><span data-contrast=\"none\">\u00a0<\/span><span data-contrast=\"none\">data related\u00a0<\/span><span data-contrast=\"none\">issues associated with saving<\/span><span data-contrast=\"none\">\u00a0files locally.<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;335559685&quot;:1264,&quot;335559991&quot;:357}\">\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<li><strong>Consistency\u00a0<\/strong>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"3\"><span data-contrast=\"none\">Consistent workflows develop routines which, in turn, drives efficiency.\u00a0<\/span><span data-contrast=\"none\">Mundane, manual tasks such as\u00a0<\/span><span data-contrast=\"none\">formatting CVs <\/span><span data-contrast=\"none\">or scanning, signing, and uploading contracts can eat up a huge amount of time<\/span><span data-contrast=\"none\">; by streamlining and automating these tasks<\/span><span data-contrast=\"none\"> you can maximise output.<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;335559685&quot;:1264,&quot;335559991&quot;:357}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"3\"><span data-contrast=\"none\">Recruiters at North Highland<\/span><span data-contrast=\"none\">\u00a0<\/span><span data-contrast=\"none\">were<\/span><span data-contrast=\"none\">\u00a0<\/span><span data-contrast=\"none\">spending<\/span><span data-contrast=\"none\">\u00a0an average of 15 minu<\/span><span data-contrast=\"none\">tes on formatting a CV\u2013 <\/span><span data-contrast=\"none\">with\u00a0<\/span><span data-contrast=\"none\">AwesomeDocs\u00a0<\/span><span data-contrast=\"none\">they\u2019ve reduced<\/span><span data-contrast=\"none\"> this to just two minutes per CV, sometimes even less. <\/span><span data-contrast=\"none\">Not only does this mean<\/span><span data-contrast=\"none\">\u00a0that<\/span><span data-contrast=\"none\">\u00a0<\/span><span data-contrast=\"none\">documents can be sent<\/span><span data-contrast=\"none\"> out faster, but it also frees up\u00a0<\/span><span data-contrast=\"none\">time to spend on\u00a0<\/span><span data-contrast=\"none\">other things like building relationships with clients or<\/span><span data-contrast=\"none\">\u00a0<\/span><span data-contrast=\"none\">placing candidates!<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;335559685&quot;:1264,&quot;335559991&quot;:357}\">\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p><span data-contrast=\"none\">T<\/span><span data-contrast=\"none\">he ROI in terms of cost and time is huge<\/span><span data-contrast=\"none\">.<\/span><span data-contrast=\"none\">\u00a0How could your employees be using the time saved on<\/span><span data-contrast=\"none\">\u00a0completing<\/span><span data-contrast=\"none\">\u00a0mundane\u00a0<\/span><span data-contrast=\"none\">tasks and fixing errors made when doing them manually?<\/span><span data-contrast=\"none\">\u00a0The electronic signing functionality also allows you to e<\/span><span data-contrast=\"none\">liminate paper, ink, printing, and mail costs, and save some trees!<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3>How to incorporate\u00a0documation\u00a0into your strategy<\/h3>\n<p><span data-contrast=\"none\">When\u00a0<\/span><span data-contrast=\"none\">used<\/span><span data-contrast=\"none\">\u00a0properly,\u00a0<\/span><a href=\"https:\/\/www.bullhorn.com\/marketplace\/kyloe-partners\/?LS=Website&amp;LSD=CustomerBlog_UK&amp;LA=CustomerBlog_UK_20_08_06&amp;LAD=CustomerBlog_NA_20_08_06_kyloe_documation&amp;utm_source=customerblog_uk&amp;utm_medium=website&amp;utm_campaign=customerblog_uk_20_08_06_kyloe_documation\"><span data-contrast=\"none\">AwesomeDocs<\/span><\/a><span data-contrast=\"none\">\u00a0<\/span><span data-contrast=\"none\">not only\u00a0<\/span><span data-contrast=\"none\">improves your internal processes, but it also\u00a0<\/span><span data-contrast=\"none\">can drastically improve the client and candidate experience<\/span><span data-contrast=\"none\">.\u00a0<\/span><span data-contrast=\"none\">Our panelists recommend the following steps to anyone considering documation:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ol>\n<li data-leveltext=\"%1.\" data-font=\"Europa,Times New Roman\" data-listid=\"5\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Know what you\u2019re trying to accomplish: Have a clear vision of what you\u2019re trying to solve<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"%1.\" data-font=\"Europa,Times New Roman\" data-listid=\"5\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Start small: <\/span><span data-contrast=\"none\">Solve specific needs and master that<\/span><span data-contrast=\"none\">\u00a0&#8211;<\/span><span data-contrast=\"none\">\u00a0you can identify other use cases when you\u2019re up and running<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"%1.\" data-font=\"Europa,Times New Roman\" data-listid=\"5\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Ensure your data is structured properly: I<\/span><span data-contrast=\"none\">f the data isn\u2019t right, the document won\u2019t be right.<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true}\">\u00a0<\/span><\/li>\n<\/ol>\n<ol><\/ol>\n<ol><\/ol>\n<p><span data-contrast=\"none\">We recently hit a huge milestone with AwesomeDocs when it was used to generate its millionth document! If you\u2019re interested in learning how you can<\/span><span data-contrast=\"none\">\u00a0join our clients in using documation to d<\/span><span data-contrast=\"none\">rive your business, book a free demo today!<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<hr \/>\n<a href=\"https:\/\/www.bullhorn.com\/marketplace\/?LS=Website&amp;LSD=CustomerBlog_UK&amp;LA=CustomerBlog_UK_20_08_06&amp;LAD=CustomerBlog_NA_20_08_06_kyloe_documation&amp;utm_source=customerblog_uk&amp;utm_medium=website&amp;utm_campaign=customerblog_uk_20_08_06_kyloe_documation\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.bullhorn.com\/uk\/wp-content\/uploads\/sites\/2\/2020\/07\/Webinar-Marketplace_Productivity_blog-header-1_V1.png\" alt=\"\" width=\"1200\" height=\"190\" class=\"aligncenter wp-image-63889 size-full\" srcset=\"https:\/\/www.bullhorn.com\/uk\/wp-content\/uploads\/sites\/2\/2020\/07\/Webinar-Marketplace_Productivity_blog-header-1_V1.png 1200w, https:\/\/www.bullhorn.com\/uk\/wp-content\/uploads\/sites\/2\/2020\/07\/Webinar-Marketplace_Productivity_blog-header-1_V1-768x122.png 768w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/a>\n","protected":false},"excerpt":{"rendered":"<p>Document automation helps maximise efficiency\u00a0when creating, sending, and storing important documents such as CVs,\u00a0submission packets, and contracts.<\/p>\n","protected":false},"author":313,"featured_media":63890,"parent":0,"menu_order":0,"template":"","class_list":["post-63888","customer_blog","type-customer_blog","status-publish","has-post-thumbnail","hentry","customer_blog_category-learning"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Why Document Automation is the Next Big Thing for Staffing | Bullhorn<\/title>\n<meta name=\"description\" content=\"Document automation helps maximise efficiency\u00a0when creating, sending, and storing important documents such as CVs,\u00a0submission packets, and contracts.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.bullhorn.com\/uk\/customer-blog\/document-automation\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Why Document Automation is the Next Big Thing for Staffing | Bullhorn\" \/>\n<meta property=\"og:description\" content=\"Document automation helps maximise efficiency\u00a0when creating, sending, and storing important documents such as CVs,\u00a0submission packets, and contracts.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.bullhorn.com\/uk\/customer-blog\/document-automation\/\" \/>\n<meta property=\"og:site_name\" content=\"Bullhorn UK\" \/>\n<meta property=\"article:publisher\" 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