{"id":75444,"date":"2022-04-21T09:00:58","date_gmt":"2022-04-21T08:00:58","guid":{"rendered":"https:\/\/www.bullhorn.com\/uk\/?p=75444"},"modified":"2022-04-20T19:12:23","modified_gmt":"2022-04-20T18:12:23","slug":"six-tips-to-better-manage-your-candidate-database","status":"publish","type":"post","link":"https:\/\/www.bullhorn.com\/uk\/blog\/six-tips-to-better-manage-your-candidate-database\/","title":{"rendered":"6 Steps to Better Manage Your Candidate Database"},"content":{"rendered":"

No matter what time of year it is, if you\u2019re at all like me, you absolutely loathe the idea of cleaning your house or apartment.\u00a0 However, one benefit of cleaning up (or cleaning out) your surroundings is that it frees up time for you to focus on more productive activities.\u00a0 If you get into the habit of maintaining a clean and orderly environment, you will significantly reduce the amount of time you spend searching for \u2018lost\u2019 items and getting frustrated over your own disorganisation.\u00a0 The time you save is valuable – very valuable.<\/p>\n

In recruitment, or in any business for that matter, your recruiting database<\/a> is a lot like your home.\u00a0 Whether you paid to acquire it from someone else, inherited it from a predecessor, or built it from scratch, it holds a lot of value.\u00a0 And, if maintained and updated properly, it will appreciate over time.\u00a0 But, if left alone, it will become cluttered, outdated, and a major source of stress.<\/p>\n

Most recruiting agencies use an applicant tracking system<\/a> (ATS) to house their client and candidate databases.\u00a0 Applicant tracking systems can be extremely powerful tools, especially when the race is on to search for and find the right candidate for a job order. In fact, according to Bullhorn\u2019s 2022 Recruitment Trends Report<\/a>, recruiting professionals listed candidate sourcing as their top recruiting obstacle.<\/p>\n

So the candidate database you\u2019ve spent many hours and money building up is a potential goldmine.\u00a0 But, mining it is not always easy – especially if you\u2019ve let it get dirty and disorganised.\u00a0 The following tips are designed to help you think about ways to improve the quality of your candidate database so you can turn it into a competitive advantage for you and your agency:<\/p>\n

1. Develop a process among your recruiters for screening candidate resumes and bucketing them in your system<\/strong><\/h3>\n

This applies to candidates that apply to your posted jobs and candidates that you pull into your ATS system<\/a> through third-party tools (aggregators and boards).\u00a0 Use your screened category as a filter when searching for quality candidates going forward.<\/p>\n

2. Add skills to your candidates instead of relying solely on keywords<\/strong><\/h3>\n

For many jobs, specific skills (e.g., Java, C++, Ruby) are core requirements, so make it easier for you and your team to find these candidates down the road.\u00a0 By doing this, you\u2019ll also reduce your dependency on complex or boolean searches and you\u2019ll avoid those rare candidates who know how to game the system by stuffing keywords into their resume (sometimes invisibly!).\u00a0 If you tackle tips #1 and #2 alone, think how easy it will be to search for your next level 3 software developer that can code in C++ and has already been screened by a recruiter on your team.<\/p>\n

25 Tips to Manage Your Candidate Database<\/a><\/p>\n

3. Establish a process for managing duplicates<\/strong><\/h3>\n

When you add a new candidate to your applicant tracking system, your software should have the functionality built in to alert you about any possible dupes, either through email matches, first and last name connections, etc..\u00a0 If your recruiters let those dupes flow freely into your system without merging records or purging any duplicate or outdated record(s), your database is going to get messy.\u00a0 This could cost you time and money down the line when you need to fill a highly competitive job order for a key client.<\/p>\n

4. Monitor your team\u2019s activity<\/strong><\/h3>\n

Establish criteria for how you expect your recruiters to vet new records entering the database and set volume or percentage goals for candidate screening, categorising and cleansing. Even more, report out on the percentage or volume of candidates that have been properly screened\/categorised\/tagged and draw comparisons across your team.\u00a0 Set a baseline and continually increase your expectations.<\/p>\n

5. Hire someone to clean your existing database<\/strong><\/h3>\n

Once in a while, your house gets to the point where you can\u2019t even fathom starting a cleanup process.\u00a0 If your database has gotten away from you, think about hiring outside help – an intern, a low-cost FTE, an outsourced freelancer and put them to work on organising and tagging your records.\u00a0 Please view this as an ongoing effort, though, and not a one-time project.<\/p>\n

6. Investigate third-party tools that will help you structure incoming data<\/strong><\/h3>\n

Various technologies that integrate into applicant tracking software<\/a> can help you parse resumes into pre-existing or customised taxonomies (e.g., skills, industries, professions, qualifications, languages, etc.) making searching easier and more efficient.<\/p>\n

\n

Want actionable tips you can use to maintain and grow your candidate database? Check out\u00a025 Tips on How to Manage Your Candidate Database<\/a>.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

Your candidate database is one of your most valuable assets, but are you making the most out of it? And how can you use your staffing software to organize and manage your database? Here are 6 battle-tested tips.<\/p>\n","protected":false},"author":141,"featured_media":74795,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"om_disable_all_campaigns":false,"footnotes":""},"categories":[585],"tags":[],"class_list":["post-75444","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tips-tricks-and-how-tos"],"acf":[],"yoast_head":"\nCandidate Database Management Tips for Recruiting Agencies | Bullhorn<\/title>\n<meta name=\"description\" content=\"Your candidate database is one of your most valuable assets, but are you making the most out of it? 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Before joining Bullhorn, Bob spent five years at the digital marketing agency, Brafton, as a Social Media and Engagement Manager. He earned his bachelor's degree from Siena College and his MFA in writing from Emerson College. Bob can most commonly be found writing or turning things that aren't games into games.","url":"https:\/\/www.bullhorn.com\/uk\/blog\/author\/bobmchugh\/"}]}},"grav_blocks":false,"card_markup":"<a class=\"card-resource\" href=\"https:\/\/www.bullhorn.com\/uk\/blog\/six-tips-to-better-manage-your-candidate-database\/\">\n\t\t\t<div aria-hidden=\"true\" class=\"card-resource__image-container\">\n\t\t\t<img class=\"card-resource__image\" alt=\"candidate database\" title=\"Bullhorn Recruitment Blog\" src=\"https:\/\/www.bullhorn.com\/uk\/wp-content\/uploads\/sites\/2\/2020\/01\/Emilys-Copy-of-Blog-Overlay-36.png\" \/>\t\t<\/div>\n\t\t\t<div class=\"card-resource__content\">\n\t\t\t\t\t<span class=\"card-resource__category\">Tips, Tricks, and How-Tos<\/span>\n\t\t\t\t\t<h5 class=\"card-resource__title\">6 Steps to Better Manage Your Candidate Database<\/h5>\n\t\t\t<\/div>\n<\/a>\n","_links":{"self":[{"href":"https:\/\/www.bullhorn.com\/uk\/wp-json\/wp\/v2\/posts\/75444","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.bullhorn.com\/uk\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.bullhorn.com\/uk\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.bullhorn.com\/uk\/wp-json\/wp\/v2\/users\/141"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bullhorn.com\/uk\/wp-json\/wp\/v2\/comments?post=75444"}],"version-history":[{"count":0,"href":"https:\/\/www.bullhorn.com\/uk\/wp-json\/wp\/v2\/posts\/75444\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.bullhorn.com\/uk\/wp-json\/wp\/v2\/media\/74795"}],"wp:attachment":[{"href":"https:\/\/www.bullhorn.com\/uk\/wp-json\/wp\/v2\/media?parent=75444"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.bullhorn.com\/uk\/wp-json\/wp\/v2\/categories?post=75444"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.bullhorn.com\/uk\/wp-json\/wp\/v2\/tags?post=75444"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}