Driving efficiency with Bullhorn

Since adopting Bullhorn Automation, Sirius has streamlined key processes including onboarding, follow-ups, job alerts, compliance reminders, and post-placement surveys. “Contact Scoring via automation has been a game changer”, said Volos. It’s given consultants clear visibility into which leads are engaging (and with what content), so they can prioritise warm contacts, personalise outreach, and build credibility earlier in the recruitment process. Sirius is best in class in database utilisation, actively using 87.5% of their existing database. Volos stated, “Bullhorn Automation helps us operate more strategically, efficiently, and collaboratively. It’s no longer just a marketing tool, it’s a business-critical platform shaping the way we deliver recruitment every day.”

Industrious People, Sirius’ blue-collar division, uses Bullhorn’s chatbot to automate first-stage screening. Bullhorn’s screener automatically filters out unsuitable candidates, only surfacing qualified applicants for review and follow-up. This has enabled their team to progress job-ready candidates within 2 hours and 33 minutes, a 99.3% reduction in screening time meaning consultants have more time to focus on engaging with top candidates. Furthermore by combining AI with automation to tap into their existing CRM of over 69,000 candidates Sirius has been able to rediscover and redeploy existing talent. 80% of placed candidates were already in their database and on average those placements only took 5 days.

With Bullhorn Analytics, Sirius has real-time visibility across all key metrics for their business. “Bullhorn Analytics has brought our operational, sales, and marketing strategies together under a single source of truth. It’s improved accountability, decision-making, and focus, turning data into a key driver of growth across the business”, said Johnson. Using Analytics, Sirius has achieved a 67% year-on-year increase in their temp/contract redeployment rate. On top of this, leaders have access to live dashboards that track activities, pipeline health, conversion rates, and job coverage, enabling targeted coaching and better forecasting.

Sirius has partnered with a range of Bullhorn’s pre-integrated Marketplace Partners to further enhance their recruitment tech stack. In particular, “the integration with our payroll system (Astute Payroll) has also been a major win, particularly for our temp and contract divisions. Having seamless connectivity between placement data and payroll has eliminated double-handling, reduced errors, and improved margin visibility, delivering both efficiency and financial accuracy”, Johnson explained. For their consultants the integrations with WorkPro for compliance and onboarding and VXT’s VoIP phone system have made the biggest difference.

Overall, Bullhorn has empowered Sirius to work smarter and focus more on building relationships instead of managing manual admin tasks. In this year alone, the business has saved over 13,000 hours using Automation, that’s the equivalent of 6.5 years of full time work for one person. Sirius’s experience with the Bullhorn team has been consistently positive and supportive too. “Our Account Manager, Joshua McCole is not only reliable and professional but incredibly sociable, making each conversation enjoyable and productive. Volos continued, “Their commitment to innovation and staying ahead of the curve is evident.”

Looking to the future, Sirius will focus on further national growth and expanding its workforce solutions, with Bullhorn remaining central to their recruitment operations. “Bullhorn will continue to be central to our growth plans, powering automation across the contractor lifecycle, supporting data-led decision-making through analytics, and enabling scalable, consistent processes across all brands and locations. It’s the infrastructure we need to grow smarter, not just bigger”, Johnson said.