Automating GDPR Compliance using Herefish

GDPR compliance

Use this workflow to automate the key communication and tracking requirements of GDPR compliance, allowing your team to remain focused on their roles while you remain confident that your data protection strategy is being executed.

Staying compliant with GDPR can feel like a full-time job, but it doesn’t have to be. Once it’s set up, Herefish users enjoy a fully automated process that is always running in the background.

With Herefish, your agency can collect initial consent, maintain ongoing consent, automatically share your privacy policy, and be confident that it’s done for every candidate at the exact right time.

  • Integrated: Herefish integrates directly into the consent section of Bullhorn. You can ensure that if consent is given or withdrawn, it will be stored properly making sure that any other system that leverages the data has it where it should be.
  • Automated: Herefish triggers messages to the right candidates at the right time to help you collect initial consent, share privacy policy, and log any changes. This happens automatically as soon as candidates are added or as time passes.
  • Compliant: You shouldn’t have to ask your team to take the additional time to make sure you remain in compliance. They’ve got better things to do and they aren’t guaranteed to get it right every time.

GDPR compliance automation in action

    1. Consent from Herefish to Bullhorn
      When a candidate changes their privacy settings, a step in Herefish will automatically update it in Bullhorn. Below you’ll see a quick view of where it is in Bullhorn, how it will be changed in Herefish, and then what it will look like once added.


    1. Sample Consent Workflow
      Herefish is completely configurable to support even the most complex workflows. A common example of requesting and logging consent is below, but Herefish can support just about anything you (or the SA’s) can dream up!


Additional opportunities for compliance automation

    • Share updated privacy policy where consent is implied
    • Get consent from most of the rest of the database
    • Notification of privacy policy and right to forget for new applicants
    • Automate the process of getting consent for sourced candidates
    • Automating “non-consent,” once candidates have passed a timeframe and not given consent again

GDPR compliance is hard, Herefish makes it easy. With our automated workflow that integrates directly with Bullhorn, you can set it and forget it while staying confident that you are in compliance.

This is by no means an exhaustive list of GDPR requirements for compliance. Please consult a legal professional to ensure your business meets compliance regulations.


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