Day in the life of a Bullhorn user by Get Recruited
This blog post was written by Georgina Gilbert, a Bullhorn customer from Get Recruited — a small-to-medium-sized agency based in the UK with 12 employees. In it, she shares valuable insights on how smaller agencies can leverage technology as a key driver of growth to effectively compete with larger firms.
Let’s be honest, recruitment is a whirlwind. One moment you’re catching up with a candidate about an interview, and the next, you’re updating a client on a role that just opened up. In the middle of all that? A hundred sticky notes, a dozen tabs, and about 15 coffee-fuelled to-do lists. Or at least, that’s how it used to be at Get Recruited.
These days, things look very different. Cleaner. Calmer. More productive. So, what’s it really like using Bullhorn every day? Here’s a look behind the scenes.
8:30am – Starting with clarity.
The day kicks off with a coffee and a quick glance at Bullhorn’s dashboard. No rummaging through emails or spreadsheets. I can see my tasks, upcoming interviews, client follow-ups and hot candidates all in one place. It feels like walking into a tidy office where everything is labelled and exactly where you left it.
9:00am – Candidate sourcing.
Job roles to fill? Always. I head straight to Bullhorn’s sourcing tools. With a few clicks, I’m filtering candidates based on skill sets, experience, and availability. Everything is smooth and intuitive. It feels more like shopping for talent than digging through files. The best part? Candidate records are all linked to job roles, contact history, and notes – no guesswork.
10:30am – Outreach on autopilot.
We’ve got Bullhorn automations to send personalised check-ins to candidates we haven’t heard from in a while. While I’m focused on calling new applicants, the system is quietly doing its thing in the background, nurturing relationships and keeping the wheels turning. It feels like having an extra pair of hands, without the payroll.
12:00pm – Clients, comms and centralisation.
Afternoon means catch-ups with clients. Bullhorn has stored every interaction we’ve ever had, including calls, notes and emails, all in one tidy timeline. When a client asks for an update, I can give them the full picture instantly. It’s like having a photographic memory, without the pressure.
2:30pm – Data that actually does something.
I check Bullhorn’s reporting tools to see what’s working. Which sources are bringing in the best candidates? How quickly are roles being filled? It’s all there, live and clear. These insights help us tweak our approach daily, without relying on hunches.
One time, the data flagged a slowdown in placements in a particular sector. Within an hour, we had a plan in place. Two weeks later, we were back on track. You don’t get that kind of agility without the help of real-time analytics.
4:00pm – Candidate journey checkpoint.
I track a few candidates through their application process. From first contact to placement, every note, email and call is logged. We had one candidate who joked that we remembered more about their job search than they did. Guilty – but only because Bullhorn has made it so easy to keep track.
5:00pm – Wrapping up, not winding down.
The day ends with a final look at tomorrow’s priorities, all neatly laid out in Bullhorn through task lists and notes. No scribbled post-its or forgotten voicemails.
Bullhorn isn’t just a piece of software we use, it’s part of the team. It simplifies, streamlines and supports everything we do, from the first message to final placement. It brings order to the madness, and occasionally gives us a laugh (like the time a client emailed at 3am and Bullhorn still logged it perfectly. Never sleeps, that one).
Using Bullhorn daily means less admin, fewer mistakes, and more time for what matters, building real relationships and delivering results. And honestly, that’s what recruitment’s all about.
Case study: How Get Recruited competes with industry giants using Bullhorn
