Submit quality candidates faster by automating your VMS business
The nature of recruiting is evolving dramatically with the rise of AI and automation to augment or replace tedious recruiting tasks – and the VMS recruiting process is no different. Many agencies want to automate every step of their VMS workflow to increase speed to market and see efficiency gains. From automatically syncing VMS jobs to the ATS to finding the best candidates to submitting candidates to VMSes all in one place, here’s how you can best leverage automation and AI agents and assistants to turn recruiter productivity into profitability for your VMS business.
Lay the foundation with VMS job automation
Sync your VMS jobs to your ATS so that you can simply see the job come in and not waste any bandwidth on making sense of each VMS job, all while Bullhorn automates VMS jobs in the background. Bullhorn VMS Sync captures VMS jobs data and creates a job record in your ATS. VMS Sync then normalises the VMS data so it contextualises jobs across all VMSes, so everything looks the same regardless of which VMS the job is coming from. Have the information you need coming in where you expect it to be, with VMS Sync mapping VMS fields to ATS fields and applying business rules and routing logic your admin can set.
Source, screen, and qualify candidates with AI
Spend less time searching for qualified candidates and more time building relationships with the best ones with AI. AI agents automatically enrich each job, build the public job description, categorise the job by AI, and automatically add screening questions. Then, AI agents automatically build search queries and match candidates to the job using our machine learning models. From there, automation engages with and sends personalised messages to candidates. Then, those candidates are screened by an AI agent, and the ones who are the best fit for the role are invited to book time on a recruiter’s calendar.
The last mile: Submit candidates faster to your VMS
Bullhorn is committed to fully closing the ATS-VMS loop by deepening VMS Sync Submittals functionality. In addition to continuing to support new integrations for VMS candidate submissions and innovate on VMS Sync jobs, we’ve added three new features based on customer feedback to submit candidates faster.
1. Enhanced submittal mapping
Get as close as possible to a 100% submission form completion to reduce manual work and reduce copy/paste from your ATS to VMS. We’ve greatly expanded this so an admin can map any ATS field on the company, job, or candidate to the client submission form, which is especially useful if you’ve done a lot of custom work to your ATS.
2. Auto-populate based on last submission
Reduce repetitive data entry, typos, and speed up the submission process when auto-populating based on last submission. When you’re in the ATS to submit a candidate, it’ll alert you that we’ve found a previous submission. You can choose to start from scratch or use the same exact data that you submitted a few days or hours ago.
3. Draft submissions
If you have an account manager who must review every submission before getting the candidate over the VMS, recruiters can quickly create a draft submission. This draft submission can then be slotted in a queue for the account manager to quickly review and then push off, ensuring you’re submitting your candidates correctly to increase the likelihood that your candidate submissions are accepted.
With AI agents and assistants amplifying your workforce, you can accelerate speed to market, boost recruiter efficiency, and strengthen strategic VMS relationships.
Watch our on-demand webinar to learn more about how VMS meets AI.