What is a Recruitment Database?

Recruitment software automates your recruiting operations and provides a central repository for candidate data—including résumés and applications. Recruitment software is built to help you better manage every stage of your recruiting process, from application to hire, while delivering greater overall efficiency.

Why is a Recruiting Database so Important?

A quality database is a recruiting agency’s lifeblood. It is an essential tool for storing and managing candidate information, matching applicants with jobs, and streamlining the recruiting process to save you time and money. The benefits of a quality candidate database are undeniable – for starters, candidates from an existing database are a recruiting firm’s top source of placements.

In today’s competitive job market, professional recruiters must operate at optimum efficiency in order to increase their placements and grow their business. A well-maintained database enables your recruiters to better communicate with candidates, spend less time on tasks that don’t add value, and more time on relationships. Once you determine your agency’s database needs, you’ll be well-positioned to make more placements more efficiently in less time.

How to Choose the Right Recruiting Database for Your Firm

It’s pretty straightforward – to have an effective and productive recruiting agency, your database needs clean, quality data. Here are some questions to ask yourself before you choose the database that works for your agency.

Before you choose a database, it’s best to find a system that can grow with you. Having a candidate database that is a part of your ATS will save you crucial time and money as you build your business.

While growing your database is critical, be sure that you don’t compromise on the quality of information. It’s important to ensure that you’ve screened candidates so that your database continues to be efficient and effective. As new candidates and information are added to your database, use the right technology tools to parse resumes and reach out to candidates to fill in gaps. Having accurate information will ensure that your database remains one of your most valuable assets.

A CRM can provide additional tools and features that enable you to streamline the recruiting process and make the most of your database. Think of what tools are important to your recruiting agency – Do you want to be alerted of duplicate records and archive inactive ones? Do you want to save time by integrating to job boards and find current candidate information with a LinkedIn integration? Is it crucial that your CRM can integrate with your email system to help better manage relationships? Pinpointing the tools and features that are the most helpful to your business will set your agency up for future success.

By evaluating the strengths and weaknesses of your candidate database, you’ll be in a great position to improve it. Database maintenance isn’t a one-off duty, but the rewards are tremendous. Ongoing maintenance monitoring and training will not only give you clean data, but it will also improve your fill rate and consequently your revenue and profitability. A well-managed database is one of your greatest—and most valuable—assets.

Why Should You Use Bullhorn's Recruitment Database?

Save Time and Maximise Efficiency

Streamline daily tasks with faster source, search, and match.

Improve Candidate Experience

Match candidates to the most suitable opportunities for their skill sets.

Better Manage Client Relationships

Meet client requests faster and with better candidate matches.

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Key Features of Bullhorn’s Recruitment Database

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Mobile Recruitment

Connect with candidates anytime, on any device. Recruiters are constantly on-the-go. Your recruitment database must be built to keep up with recruiters’ fast-paced lives and help them make their job easier.

With mobile access to a recruitment database, recruiters will be armed with up-to-the-second information about candidates, giving them better insight for offsite meetings and interviews.

Bullhorn’s recruiter software offers mobile recruitment capabilities that let you view and edit candidate records, create notes, and access placement data on any device.

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LinkedIn Integration

Bullhorn offers a recruitment-specific applicant tracking system integration with LinkedIn Recruiter to streamline a recruiter’s workflow, reduce clicks, and provide a continuously up-to-date view of candidate information.

From Bullhorn you’ll be able to view candidates’ or clients’ LinkedIn records.
From LinkedIn Recruiter you can see if the contact’s record is in Bullhorn, and if so, click to view that record in Bullhorn.

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Automatic Data Capture and Parsing Engine

Bullhorn’s recruitment database automates the time-consuming tasks that take up valuable hours in your day.

Maximise efficiency, and reduce clicks and errors by leveraging Bullhorn’s parsing engine to extract information – no matter where you find it – to pre-populate fields in Bullhorn candidate, contact, and job records.

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