Small errors, big costs: How manual middle office work impacts the bottom line
Every week, middle office teams collect timesheets, chase missing hours, review submissions, enter data, and fix discrepancies. With hundreds or thousands of timesheets moving through the process, even a small issue can mean an overpayment, underpayment, billing error, or additional rework for your team.
Amplify Extract, an Amplify Digital Worker skill, uses AI to automate timesheet processing, pulling hours and other key details directly from submitted timesheets so your team spends less time manually entering information, fixing errors, and chasing discrepancies.
Here’s how Amplify Extract can help staffing firms drive greater efficiency and accuracy across the middle office while reducing the costly mistakes and rework that eat into margins.
How Amplify Extract eliminates timesheet chasing
Once time is submitted, the information still needs to be reviewed and verified before it can move through payroll and invoicing. A missing or incorrect entry can mean underbilling a client, overpaying a worker, or spending hours tracking down the right information and correcting records after the fact.
Amplify Extract gives your team an easy view of incomplete or missing timesheets, so staff can see what still needs attention instead of keeping track of every outstanding submission manually.
It can also securely scan timesheet images, emails, and text messages and capture the relevant data automatically. Rather than entering information field by field, your team can review the captured information and make sure it’s ready to move forward.
The more manual steps involved, the more chances there are for something to go wrong. A small discrepancy can create hours of rework. Amplify Extract reconciles time data across sources to help catch issues before they reach payroll or invoicing.
How Amplify Extract gathers time on autopilot
Getting timesheets on time is a different challenge. Even when workers know they need to submit their hours, someone still has to make sure they actually do it. Every missing submission can mean another text, another follow-up, and another round of checking before payroll can run.
Amplify Extract takes over the routine follow-up. It texts workers when it’s time to submit hours, so your team doesn’t have to chase them down. They can then text back their hours in natural language, giving them an easy way to report their time without any manual follow-up from your team.
Once they respond, Amplify Extract captures what they report. If they’ve stopped working at a client, Extract flags the response so your team knows it needs attention.
Workers can quickly report their time and get back to their day, without needing to log into a different system. For staffing firms, it creates a simpler experience that can help strengthen the talent relationship throughout their employment.
Instead of spending the day tracking down hours, teams can focus on making sure the information is accurate and ready for payroll.
How Amplify Extract speeds up credentialing
Amplify Extract doesn’t just support the middle office. Front-office teams are utilizing it to speed up the credential review process. It reads credentialing documents as they come in and captures the relevant information directly. Required fields populate in Bullhorn automatically, so the compliance checklist can keep moving without recruiters having to re-type information into the candidate record.
For instance, in compliance-heavy verticals like healthcare, recruiters can spend hours each day reviewing credentialing documents, pulling out license and certification details, and entering that information into candidate records.
In fact, according to Bullhorn’s GRID 2026 Industry Trends Report: Healthcare spotlight, 77% of healthcare recruiters spend at least one hour per day on manual credentialing tasks, while 37% spend three or more hours.
Keeping all of that information moving through the credentialing process can take significant recruiter time, especially when the work involves manually reviewing documents and updating candidate records.
With Amplify Extract handling repetitive collection and data entry, your team can focus on the exceptions, decisions, and next steps that keep payroll and placements moving forward.
Ready to see what Amplify can do for your team? Learn more about Bullhorn Amplify or contact sales today.
Frequently asked questions
What is Bullhorn Amplify Extract? +
Amplify Extract is AI that reads documents and automatically pulls out key details like candidate name, client, placement, week ending date, and time entries from timesheets. Admins review and approve the extracted data inside Bullhorn without manually entering every field.
How do staffing firms process paper timesheets without manual data entry? +
With Amplify Extract, timesheets can be emailed directly to a unique inbox or uploaded through the Amplify Extract Dashboard. Extract reads the image, parses the data, and routes it to a Pending Review queue so your team confirms rather than enters.
Is candidate and client data secure when using Amplify Extract? +
Yes. All data processed by Amplify Extract stays within your Bullhorn environment. Unlike general-purpose AI tools that require uploading documents into open systems, Amplify Extract works entirely inside the platform your team already relies on.
Is Amplify Extract available now? +
Amplify Extract is currently in early access. Contact your Bullhorn Account Manager to get on the list.
