Reduce Costs by 75% with Automated Back Office Processes

A number of staffing firms still use paper timecards and expense reports, creating a highly inefficient, manual, and expensive process. Gathering paper timecards from hundreds of contractors and getting sign-off from approvers, many of whom are in different locations than the contractors, is extremely time-consuming. Additionally, operations teams must spend an inordinate amount of time each week with rote tasks such as identifying missing timesheets, verifying receipt of timesheets, and entering in data.


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This process of manually collecting, approving, and re-keying timecard data leaves tremendous room for error. A single mistake can derail or delay invoicing and payroll, a nightmare for the contractor who doesn’t get paid. And delays in hiring manager approvals can prevent you from billing your clients and getting paid on time. According to the American Payroll Association, it costs staffing agencies between $15-$25 per employee per month to process paper timecards. This cost is simply unacceptable, and completely avoidable. Operations_Icon_V1

With the advent of new technologies, firms can easily overhaul their middle and back office processes, significantly reducing costs and enhancing the quality of service for both customers and candidates. Bullhorn Back Office and Bullhorn Onboarding lower time, expense, commissions calculation, invoicing, and onboarding costs by up to 75% by automating highly manual processes and streamlining approvals. And seamless integration with the Bullhorn Applicant Tracking System and Bullhorn CRM allows for easy data population and enables your agency to get paid faster.

Staffing firms leverage Bullhorn Back Office and Bullhorn Onboarding to:

  • Significantly reduce costs: The solution drastically reduces time and labor required to manually track down and process data
  • Improve accuracy: Reducing and potentially eliminating data entry mistakes in billing and time entry prevents costly delays
  • Streamline processes: Automation and integration with front office systems results in faster billing and payment processing.
  • Gain business insight: Your sales and recruiting staff know the status of timecards, invoices, and payments, enabling them to provide better customer service and build more profitable relationships.

Since we’ve implemented Bullhorn Onboarding, we’ve successfully shortened the time between placement and start from days to just hours. It’s invaluable to have a branded solution that not only improves the candidate and client experience but also saves us so much time!
Rolf Kramer Kranect

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