What is Staffing Management Software?

Staffing management software is an essential tool for your firm. It allows you to build and maintain relationships with large pools of candidates and effectively manage the entire recruitment process. By utilizing staffing management software, your firm can eliminate manual data input and save essential time while still engaging with candidates. The leading systems, however, take a step further in that they automatically capture interactions and email conversations, store them, and organize your data. With an integrated software, automation replaces your fingertips and saves you valuable time.

Why Does Your Firm Need Comprehensive Staffing Software?

Are you wasting time and money on inefficiencies caused by sileod staffing software solutions? In order to work effectively in today’s hyper-competitive staffing landscape, firms need to use optimized processes all the way through the recruiting lifecycle. To achieve this, staffing firms need software that can support them from the front office to the back office.

The best staffing software offers a robust, integrated structure with an ease of use that can streamline the entire recruiting lifecycle.

Best staffing management software 2023

How to Choose the Best Staffing Software for Your Firm

Use the following three considerations to guide you forward in finding the best system for your recruiting needs:

Does the software simplify your current recruiting process?

The purpose of quality staffing software is to improve your staffing and recruiting processes, not to complicate them. Bringing on new technologies should allow you to centralize all of your data, from job requisitions to employee referrals, into one accessible location. It should also provide your candidates with an easy, efficient way of applying for different positions.

As you consider staffing software, it is important to find a system that can streamline and organize your recruiting workflow through automation, allowing you to handle a large volume of candidates without hefty amounts of paperwork. You should also ensure that its functionality will improve communication and foster a better alliance between your organization’s recruiters, hiring managers, and prospective applicants.


Can the software be integrated with your website and all other recruiting platforms?

A crucial component of staffing software is its ability to integrate with your business platforms, including your website, email, and social media accounts. As a result, you want to ensure that your system can serve as a platform for mobile and cloud computing, unified communication, and social networking.

Social media has become an indispensable tool for recruiting firms. By having a system that can integrate with these accounts, you can better equip your firm to post jobs, source candidates, share content, engage followers, and build relationships through all outlets of communication and outreach.


Will the staffing software improve the candidate experience?

Much has been said within the industry about how fostering a positive applicant experience can lead to a higher caliber of candidate.  The best applicant tracking systems provide an easy-to-use platform for both the recruiter and the candidate.  Friendly front-end usability eliminates roadblocks between you and your candidates and improves the overall image of your employment brand.


Does the software provide scalability for the future?

Those who invest in staffing software and technologies benefit from a system that is built for the future.  When choosing the right solutions, you should focus on not only ensuring the system works for you in-the-moment but also on ensuring that it’s flexible enough to accommodate unforeseen necessities down the road.  Customization and smooth integration offer built-in insurance so that whatever successes and growth you experience, your staffing software adapts to meet your needs.

Key Features of the Best Staffing Software

True Cloud Architecture

Your staffing software should provide your firm with not only a platform that remains state-of-the-art through consistent updates, but also the kind of individual attention you might expect to make sure your firm’s specialized needs are met at all times.

Having a Software-as-a-Service (SaaS) model allows your firm the flexibility to access their staffing solution on the internet with a login and password. Cloud recruitment software solutions average 25 times less downtime per year than on-premise solutions so that you don’t have to worry about your software failing and can focus on what matters most, growing your business.

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Accessibility and Mobility

Recruiters are always on the move and can’t waste time with clunky, complicated and inaccessible staffing software. The best staffing solution supports mobile recruiting, is radically easy to use, and works the way recruiters already work every day. With a modern, intuitive staffing software, your firm can make more placements while your software does the rest.

recruitment management system

API Access

With the right connectivity built into a staffing software, your company can add any custom functionality it needs to the base system. With open APIs (application programming interfaces), the tools and protocols that provide the building blocks for developing software applications, the best staffing software can build and extend its software to grow as technology grows and improves.

Applicant tracking

Applicant tracking should be the foundation of any staffing software. An ATS provides a central repository for candidate data—including résumés and applications – and has the power to overhaul your entire staffing operation into the most productive, profitable, and efficient business it can be. With proper implementation, it can increase recruiter productivity, save time, and provide organization and structure for your staffing operations.

Recruiting CRM

CRM software helps you manage your external relationships, including contact information, sales opportunities, histories of past interactions, and more. This kind of knowledge is essential for building and maintaining relationships, allowing you to give each relationship the individual focus it needs and scaling your ability to do so.

A recruiting CRM is purpose-built for the complexities of staffing. Rather than having you invest in aspects of a CRM your agency likely will never use, a recruiting CRM will provide what you need with no workarounds. Built with staffing in mind, it will leverage industry experience to provide you with the tools to best engage with your candidates – and provide your clients with top-tier talent.

Candidate scoring

Identify top talent within your database with candidate scoring, which quickly sorts the candidates in your database based on skills, communication, engagement, and employment history. With candidate scoring software, your recruiters can build candidate shortlists quickly and efficiently while also eliminating the potential for bias. The best candidate scoring software will provide scores based on context and natural language rather than simply looking for search terms.

Interview scheduling

Interview scheduling is one of the most commonly cited pain points in recruitment. The back-and-forth of manual scheduling between recruiters and candidates is a continued obstacle in both the talent and sales lifecycle. Integrated interview scheduling can help eliminate the headache and make scheduling interviews a breeze. The best scheduling software is self-service, allowing candidates to choose the times that work best for them on their own terms. Automated interview scheduling can also send reminders to help reduce no-shows.

Front-office and back-office management

Staffing software isn’t just for recruiters. Firms can leverage tech to run every aspect of their recruiting business, from intake to payroll. Integrating front-office and back-office into one software gives firms unprecedented visibility into every aspect of their business. While your front-office should drive revenue and strengthen relationships, your back-office solution should drive efficiency and visibility and enable better decision-making.

Hiring automation

Hiring automation enables you to streamline repetitive workflows, processes, and communication throughout the entire hiring process, replacing tasks that would typically be done manually. From sourcing to screening to candidate submittal, leveraging hiring automation is a key step to transforming your firm by improving your productivity and freeing up time where you need it most.

Job post creation

When you’re ready to advertise your jobs, let your software do the heavy lifting. Staffing software can integrate with the leading job boards, like Indeed, LinkedIn, Glassdoor, ZipRecruiter, and more, and post your jobs with just one click. The best job post creation software can help analyze and optimize your job postings to cut down on costs while still attracting top talent.

Time and expense tracking

Time and expense tracking is one of the most crucial elements of the business to get right – and it’s also one of the trickiest. With time and expense software, firms can ensure accurate pay and accurate bill while cutting down on chasing timecards and client approvals. The best time and expense tracking solutions include an array of time capture methods to fit any requirement or budget, including traditional clocks, web entry, to mobile clock solutions.

Payroll and accounting

Your firm should have the freedom to select the best payroll and accounting services to meet the demands of your business. With pay and bill software, your firm can avoid errors and adhere to client requirements by automating payroll operations. The best payroll and accounting software can handle even the most complex payroll challenges, like geography, taxes, and compliance.

The Best Staffing Management Software Solutions in 2023

1. Bullhorn

Bullhorn’s staffing software is built to scale without limitation and address the needs of businesses of all sizes. We have editions built to fit the requirements of recruiting firms at all stages of growth.

2. CloudCall

CloudCall is the most integrated Bullhorn computer telephony integration (CTI) available for recruitment teams. With their extensive list of best-in-class features, you’ll boost your productivity, efficiency, and ROI from directly within your Bullhorn customer relationships manager (CRM).

3. Broadbean

Broadbean makes it easy to post jobs to hundreds of job boards in the US, Europe, Asia, and Australia directly within Bullhorn. When a candidate applies via your Broadbean posting, you can see and track that candidate right within Bullhorn.

4. Daxtra Technologies

Daxtra solutions automate the whole employment application process by helping you source the most relevant candidates quickly and easily through semantic search powered by machine learning technologies. Automatically de-duplicate and load candidate data into your Bullhorn database, enabling you to manage that data effectively to maximize the value to your business.

5. Textkernel

Textkernel is the global leader in AI Recruitment Software. Textkernel provides the best-in-class candidate parsing, matching, and database enrichment technology for recruiters and talent managers looking to better acquire, assess and manage talent. Additionally, they offer people analytics and labor market intelligence so you can anticipate future talent demand.

6. PrismHR

PrismHR payroll is built to support the widest range of payroll challenges. PrismHR payroll and benefits technology is already used by more than 300 HR service providers to pay 2M employees and 80,000 SMBs in the United States. PrismHR has leveraged this experience for a large footprint in the staffing market with both large and small staffing organizations. They can handle just about any challenge that arises in payroll from geography, taxes, compliance, and much more.

7. Sterling

Sterling – the industry leader in background and identity services – provides a foundation of trust and safety that spans across industries, professions and borders. Their technology-powered services help organizations create great environments for their workers, partners and clients. Sterling has 20 offices in nine countries and conducts more than 100 million searches annually.

8. Greenshades

Greenshades is a cloud-based, customizable payroll and HR solution that thousands of companies trust. The Greenshades HR and payroll platform is ERP-agnostic and flexible, providing an in-house integration and a streamlined interface tailored to each company’s needs. With robust employee self-service, proactive compliance, and comprehensive tax reporting, Greenshades makes HR and payroll, and tax easier than ever. The platform also includes Greenshades’ top-rated, end-to-end support, with help available every step of the way.

Staffing Software FAQ

Any staffing agency, from startup to global enterprise, can use staffing management software. Agencies can choose the solutions that work best for them based on their size, vertical, and business goals. More than 10,000 staffing firms around the world rely on Bullhorn each and every day.

The price of staffing software is related to the solutions and features it provides and the size of the organization it serves. Those looking to implement staffing software can find a price point that is both cost-effective and helps their organization achieve their business goals.

Staffing software can integrate with online calendar and email software to help schedule appointments, meetings, and interviews. The best staffing software has self-service scheduling options, where candidates and clients can schedule a meeting with a single click of a button.

Leveraging staffing management software can result in improved client and candidate relationships, a more efficient team, and increased revenue. Don’t take it from us: hear from Bullhorn customers the difference staffing management software has made in their organizations.

Learn More About Bullhorn's Staffing Software

Bullhorn has the product suite, infrastructure, and expertise to help your recruiting firm grow by optimizing your business processes and generating revenue. The full Bullhorn product lineup – including
Bullhorn’s mobile-optimized ATS & CRM, VMS Access, Onboarding, Back Office, and the Bullhorn Marketplace – will help take your business to the next level.

Bullhorn’s staffing software can help your firm increase retention, expand relationships, optimize sales processes, and maximize revenue.

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